April 12, 2011
meeting was called to order by Cas Dunlap, GCA President, at
4:00 p.m. The number of
members in attendance constituted a quorum.
Members were asked to introduce themselves.
in attendance were: Cas
Dunlap, President, Susan Lewis, Vice President, Anne Dunlap,
Treasurer, Charlie Davis, Secretary, Sandra Davis, Associate
Treasurer, Jim Jowers, Linda Wasserman, George Tate, Tex Atkinson,
Art Giberson, Peter Booth, Hazel Hall, Susan Anderson, Frits Forrer,
Albert Baggott, Tommie Lyn Blackburn, Patti Gauvin, and Kathleen
Minutes were emailed to the members. A motion was made to waive
the reading of the minutes and to approve them as submitted.
Treasurer’s report, which was emailed to the membership, was
read and approved. The
current balance is $2,660.74.
IV. OLD BUSINESS:
A. Three venues
were pending from the February and ten additional venues were
membership voted on participation as follows:
Vote unanimous to pay $100 fee early to secure the same
location at next year’s festival.
Blueberry Bash, June 23 from 8:00-2:00p.m. at
. Patti Gauvin
volunteered as Event Coordinator with assistance of Art Giberson.
Fun Fest, April 29, 30. $100 fee.
Patti Gauvin volunteered as Event Coordinator with assistance
from Susan Lewis.
Greater FWB Chamber Of Commerce, Billy Bowlegs
Festival, June 3, 4. No
Ensley Arts & Crafts Festival at Church of the
Nazarene, August, 2011. Decision pending
Shrimp Festival, October 13-16, 2011.
, Fee: $275, conflicts with the Fairhope event.
Elberta Sausage Festival, October 29, 2011.
Hadji Shrine event. October, 2011.
Alabama Pecan Festival, November 5-7, 2011,
Brady Run Road, Mobile, $50 outside, $75 inside fee, same time as
the Greater Gulf Coast Arts & Crafts Festival.
Market Basket, Civic Center,
, November 16-20, 2011. Decision
of membership was not to participate this year.
Mistletoe Market Basket, FWB, $600 fee.
Membership voted to subsidize fee with Sally money.
A. Susan Lewis
distributed a copy of the Mission Statement to the Membership who
had not received a copy via email and requested that everyone read
the Statement, ask any questions and refer to them when questions
B. Art Giberson reminded the membership that we are not
competitors, but colleagues with the goal of selling our books.
We encourage the sale of everyone’s books.
He reported that he was obliged to remind members
participating in the Riverwalk sales event to stay behind the tables
at the booths and not in front of the booth blocking traffic.
Cas Dunlap asked Art to describe the condition of the tents.
Art reported that the tents were badly worn and/or damaged
and a GCA banner was missing. Membership
voted to replace 1 tents and 2 banners.
He will check on the condition of the second tent and report
on its condition later.
D. Susan Anderson offered to host the GCA website free with
her husband’s company at a savings of $120 per year.
E. Patti Gauvin asked how to get her
book on the GCA website. New
members should contact Mae Adkinson, webmaster at firstname.lastname@example.org
and send bio and book info.
F. Art Giberson requested that the Minutes be
available to the membership a week
after each meeting and again one week before the next meeting.
Suggestion was made and approved to post the Minutes on
the GCA website.
G. George Tate announced the publication of his
new book, Twice a Princess,
published by Xlibris and shared a press release. Membership
H. Pete Booth shared a booklet he created for a UWF class he
taught on creative writing. It
contains the several GCA authors’ responses to his interview about
why and how they published their books along with a recommended reading list.
Suggestion was made and approved to submit the information to
the webmaster to post on the GCA website.
G. Anne Dunlap reported about her inquiry to purchase a credit
card machine. The expense would be, $20.00, per month plus a $25.00
minimum use fee. The one
time cost of the handheld device was approximately $300.00.
Membership decided that the expense was greater than the need
and voted not to purchase.
H. Art Giberson requested a list of the approved sales venues
for the current year be included in the Minutes.
(see attached list)
Lewis described the success of the Childrens’ Poetry Contest in
partnership with the WFLF, during which 700 poems were read
by the judges. The awards
ceremony will be held at Books-a-Million on April 30, 2011. GCA
are strongly encouraged to attend the ceremony to inspire the
winners and all participants to continue writing.
J. Anne Dunlap praised Jan Hall and Susan Lewis for their work
with the children, and Susan
Lewis for securing a $750 grant to publish the winners poems.
New members include:
Susan Anderson, Al Baggott, Tommie Lyn Blackburn, and Patti
Giberson made the motion to adjourn the meeting and Tex Atkinson
seconded it. The meeting
was concluded at approximately 5:20 p.m..
Charlie Davis, Secretary